Most teams know Lark as a place for chat and video calls, and sure, it does those brilliantly, but what many people don't realise is just how much of the everyday "busywork" Lark can take off your plate. These repetitive little tasks are stealthily eating hours of your life each week. With the best project management tools provided by Lark, you can automate these tasks — allowing you to concentrate on the work that matters.

This article will look at the everyday workflows that Lark will automate in the background. From data to approvals, these underlying features allow you to eliminate friction and save time for your team.

1.    Approvals made effortless with Lark Approval

Approvals can't be avoided: holiday requests, expense claims, and budget approvals. The challenge is that when these approvals are tracked on email or via spreadsheets, they create bottlenecks that cost time.

With Lark Approval, you eliminate some of the manual nature of the approval process:

• Requests can be submitted by employees in a few clicks.
• Managers will receive notifications through Messenger or can access it on their device at any time.
• All approvals and relevant details are tracked automatically, so there's no wasting time looking for approvals.

By working with the app features available today, the vicious cycle of approving and not approving is eliminated. The automated workflow ensures that decisions and follow-ups happen with minimal effort.

2.    Data management without the chaos using Lark Base

Spreadsheets are the default for so many workflows — from tracking campaigns to managing inventory. But spreadsheets quickly become messy and inconsistent across teams.

Lark Base provides a more powerful alternative by automating common data workflows:

• Automatically assign tasks when a new entry is added.
• Trigger notifications when deadlines are approaching.
• Visualise data in table, calendar, or Kanban views without needing separate tools.

With Base, data doesn't just sit there. It works for you, updating itself and keeping everyone aligned. That means fewer mistakes, fewer updates missed, and a lot less manual entry.

3.    Instant scheduling and context via Lark Calendar

Scheduling is one of the most deceptively time-consuming workflows. Coordinating across time zones, linking the right documents, and following up afterwards can eat up entire afternoons.

Lark Calendar automates much of that hassle:

• It syncs with availability across your organisation to suggest the best time.
• Event details automatically connect to Docs, so agendas and notes are just one click away.
• After meetings, notes, recordings, and transcripts from Lark Meetings can be shared with participants, ensuring everyone stays aligned even after the call.

Instead of juggling separate tools, everything is streamlined.

4.    Knowledge capture with Lark Docs & Lark Wiki

How much time do you waste searching for the latest version of a file? Or digging through inboxes to find a process document? That inefficiency is an everyday workflow problem.

Lark solves this with automated knowledge capture and organisation:

• With Docs, there is no version confusion because it saves in real-time
• The Wiki automatically centralises finalised resources (policies, guidelines, playbooks, etc.)
• Linking requires no extra thought; knowledge doesn't get siloed in docs, wiki, or messenger.
• The correct document or content is always in the right place

It's not just about writing documents; it is about making sure that the right version is always in the right place, automatically.

5.    Collect valuable feedback with Lark Forms

Surveys, volunteering for events, employee stop-ins, etc., when your job is to gather feedback through surveys or check-ins, you are usually forced to send out scattered emails or use a third-party tool. With Lark Forms, you'll be building the loop directly into your workflow.

If you're wondering how this will work with automation, here are three ways:

• Send forms instantly in Messenger chats.
• Responses will show up in real time.
• Data exports directly into Lark Base for analysis

Instead of collecting responses, formatting them, and then organising the data, the system does it for you. There are real savings every round trip on every feedback cycle that will compound over time.

6.    Communication that converts into action via Lark Messenger

Chat can be productive, but it can also be overwhelming. One of the best workflow automations in Lark is turning conversation into action seamlessly.

• Convert a chat message into a task instantly, or create a calendar event from the chat by opening the Calendar panel, selecting a time slot, and sharing the invite back.
• Pin key updates so they don't disappear in the scroll.
• Use intelligent search to surface documents and past decisions in seconds.

This prevents valuable information from getting buried. Messenger doesn't just keep people talking — it keeps workflows moving automatically.

7.    Meetings that automate themselves with Lark Meetings

Traditional meetings come with a heavy manual load: note-taking, sending recaps, and following up. With Lark Meetings, much of that happens automatically.

• Transcripts and highlights are auto-generated.
• Recordings can be shared instantly in Messenger.
• Action items can link directly to Docs for accountability.

The workflow around meetings, not just the call itself, becomes effortless. Teams stay aligned without relying on someone to manually recap or chase tasks.

Conclusion

The beauty of Lark isn't just that it combines chat, meetings, and documents in one platform. It quietly automates the everyday workflows most teams don't even realise are wasting their time.

That's why Lark stands out as one of the best project management tools for modern businesses. With automated workflow built directly into features like Approval, Base, and Calendar, teams no longer get bogged down in admin. And, as business process management software, Lark ensures that every workflow, from communication to data handling, may flow without friction.

So, if your team is stuck in repetitive busywork, start small. Use Approval for your next request, build your next spreadsheet in Base, or auto-link your Docs into Calendar events. These aren't just features, they're automations hiding in plain sight. And once you put them to work, you'll wonder how you ever got by without them.

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